Workday Reporting Integration Guide

Ethena's Workday reporting integration is available as an optional add-on for Ethena Premium customers. The goal of this integration is to get records of users' training completions from Ethena onto their Workday profiles; it differs from our standard one-way Workday HRIS integration for user management, which is included for all Premium customers.

Questions? Reach out to your CSM or support@goethena.com for more information.

Introduction & Data Flow

This is a sync of course completion records per employee running from Ethena back into your company’s Workday instance so that your employee records are up to date with training. Below is a summary of the data flow between Ethena and Workday.

1. A learner in a company completes their assigned training.
2. Ethena has a scheduled program that runs on a regular basis to detect all the recent training completions in your company since the last time a sync occurred, and writes this data to a .csv file according to this example format.
3. Ethena automatically uploads this file to an SFTP server that your company’s Workday instance is configured to be able to securely access.
4. Your company’s Workday instance utilizes the Workday Enterprise Interface Builder (EIB)  or Workday Studio integrations to automatically pull our update files from SFTP and update your employee files with our Ethena training completion record.

Where Ethena's Training Records Can Live in Workday

Workday is highly configurable, so the exact destination for Ethena's training completion records is decided by your Workday administrator when they set up the EIB or Workday Studio integration on their end. Ethena delivers a standardized CSV; your team chooses which Workday object the EIB writes it to. The four destinations we see most often are:

1. Workday Learning – Learning History

If you license the Workday Learning module, this is the native destination. Your EIB calls the Put Learning Record web service and Ethena's completions appear on each employee's worker profile under Career → Learning → Learning History, alongside any internal Workday Learning courses. Course title, completion date, attendance status, grade/score, and expiration date all map directly from the Ethena CSV. This is the recommended path for customers who already use Workday Learning as a system of record.

2. Worker Certifications

Recommended for compliance training (e.g., Harassment Prevention, HIPAA, Code of Conduct) and for customers who don't license Workday Learning. The EIB maps each completion to a certification with Ethena as the issuer, the course as the certification name, and the completion date as the issue date. Records appear in the Certifications section of the worker profile, are reportable, and Workday can automatically notify on renewals.

3. A Worker Custom Object

Available to any Workday HCM customer regardless of Learning licensing. Your admin creates a multi-instance custom object (for example, "Ethena Training Completions") attached to the Worker business object with fields for course, completion date, score, and so on. The EIB loads each row to the custom object via its web service alias, and the records render as a custom section on the worker profile. This is the most flexible option when Workday Learning isn't in scope and Certifications isn't the right conceptual fit.

4. Worker Documents

A lighter-weight option in which completions are attached as documents to the worker record. Less structured than the options above (no field-level reporting), but useful for audit binders.

Which option is right for us?

Your Workday administrator or implementation partner is the best person to make this call. Two questions usually point to the right answer: (1) Do you license Workday Learning? If yes, default to option 1. (2) How do you currently track other employee training and credentials? If those records live in Certifications today, option 2 is a natural fit; if they live in a custom section of the worker profile, option 3 is likely the right pattern. Feel free to reach out to our team with any questions.

Integration Setup

1. Create an SSH key; send the public key to Ethena.
   1. Supported algorithms:
      • For ED25519: ssh-ed25519
      • For RSA: rsa-sha2-256, rsa-sha2-512
      • For ECDSA: ecdsa-sha2-nistp256, ecdsa-sha2-nistp384, ecdsa-sha2-nistp521
2. Optionally, if you would like to use PGP encryption on the file, send us a public PGP key.
3. Ethena will provide the SSH username and details on the server address.
4. Ethena will pair with your company’s IT function to configure your Workday instance to set up automatic SFTP import of our completion record files. You will be able to configure Workday EIB to take the training completion records and append them to your employee files.
   1. When connecting via SFTP, you will need to use supported cryptographic algorithms.
5. We will ensure that an initial ‘catch-up’ sync is established for any already completed training. Daily scheduled syncs will run thereafter, generating csv files for any newly completed training.